Factors Influencing the Implementation of Ifmis by Government Authorities in Zanzibar

Abstract

The most common financial management reform practice for promoting efficiency and security of data management and comprehensive financial reporting is the Integrated Financial Management Information System (IFMIS). IFMIS integration ensures that users follow common standards, rules, and procedures, reducing the risk of mismanagement of public resources. A study was conducted to assess the factors influencing the implementation of integrated financial management information systems (IFMS) in government institutions in Zanzibar that use the integrated financial management information system (IFMIS). The study was primarily concerned with determining the influence of organizational commitment in the implementation of IFIMS in government authorities in Zanzibar, specifically in Pemba, as well as the influence of human resource capacity in the implementation of IFIMS in government authorities in Zanzibar and the influence of technological infrastructure in the implementation of IFIMS in government authorities in Pemba, Zanzibar. This study used a descriptive research design, which allowed the researcher to generalize the findings to a specific population. Staff from Pemba's four municipal councils' administration, accounting, and finance departments, as well as ICT, were the targeted population. The main instrument for primary data collection was a questionnaire built on a five-point Likert scale.The validity and reliability of the instrument were examined. The collected data was analysed using both descriptive statistics (frequency, percentages, means, and standard deviation) and inferential statistics (Pearson product moment correlation coefficient and multiple regression analysis). Data was analysed and presented in tables and discussions using the Statistical Package for Social Science(SPSS) version 24.These studies' objectives are covered by the New Public Management (NPM) Model, Resource Based Theory, and Technology Acceptance Model (TAM). The New Public Management model emphasized the need for additional financial management tools and methods, as well as alternative methods of managing public services.The resource-based theory (RBT) is primarily based on an authority's use of a set of valuable tangible or intangible resources based on competitive advantage. This model is an information systems theory that influences how users perceive and use technology. Using this model in this study helped to understand the factors that influence government authorities in the country's acceptance and use of IFMIS. The findings of the study, according to specific objective one, which was to determine the influence of organizational commitment in the implementation of IFIMS in government authorities in Pemba, Zanzibar, revealed that organizational commitment is significantly correlated, obtaining an overall mean response of 4.317, whereas organizational commitment has a positive relationship with the implementation of IFIMS, having a value of 0.994, which is significant since its p-value is less than 0.000 (5% level of significance). On the other hand, the results of specific objective two, which was to examine the influence of human resource capacity on the implementation of IFIMS in government authorities in Pemba Zanzibar, showed that human resource capacity is significantly correlated, with an overall mean response of 4.2664, whereas human resource capacity has a positive relationship with the implementation of IFIMS, with a value of 1.026, and it is significant because its p-value is less than 0.000 (5% level of significance). On the other hand, the result of specific objective three, which was to examine the influence of technological infrastructure on the implementation of IFIMS in governments authorities in Pemba Zanzibar, showed that technological infrastructure is significantly correlated, obtaining an overall mean response of 4.5625, whereas technological infrastructure has a positive relationship with the implementation of IFIMS, having a value of 1.009, and is significant since its p-value is less than 0.000 (5% level of significance). The Fisher statistics value calculated at the 5% level of significance was 1535, which is greater than the Fisher critical (value = 2.8387), indicating that the overall model was significant. The study concluded that independent variables have an impact on the performance of IFMIS in municipal councils. This was demonstrated by the correlation and multiple regression analyses that were performed. As a result, organizational commitment, human resource management, and technological infrastructure are critical factors influencing IFMIS performance. Finally, the study concluded that organizational commitment, human resource management, and technological infrastructure, as independent variables, were responsible for the significant performance of IFMIS in Pemba Municipal Councils. All departments should be advised to embrace proper human resource management, which includes training, capacity, motivation, and rewarding employees, as they play a critical role in IFMIS performance. Development of technological infrastructure and level of implementation strategy should also be prioritized because they contribute to IFMIS's reputable performance and, as a result, proper financial management.