Effect of Monitoring and Evaluation on the Performance of Contracts for Road Construction at TARURA Head Quarter in Dodoma- Tanzania

Abstract

Contract management is a strategic issue for organizations and projects alike. Successful contract management allows projects and organizations to gain more control, be more effective, and save money. Currently, in Tanzania most of the public procurement contracts have not been able to meet the intended strategic objective expressed in the contract. Various reports have indicated great deficiencies in procurement for works by executive agencies which represent 60% in undertaking contract management to achieve the end outcome of procurement process which is measured against value for money and reflects social-economic and political development of Tanzania. In this respect, the specific objective of the current study was to assess the effect of monitoring and evaluation on procurement contract performance at TARURA. The study used a cross-sectional design because data were collected from respondents from TARURA at a single point in time. Purposive sampling techniques were used in selecting the study area and key informant. The researcher used both In-depth interview and questionnaires as major instruments for data collection. The study found that; on the effect of Monitoring and Evaluation on TARURA’s procurement contract performance; it was established that 52.7% of effect of Monitoring and Evaluation on TARURA’s procurement contract performance were explained by availability of technical personnel, Work Schedule, Progress report, Inspection of executed works, and Risk Management as shown by the adjusted R Square. This meant that there were other variables that were not put into consideration that accounted for 47.3% of the contribution of service level agreements on TARURA’s procurement contract performance. All in all, availability of technical personnel, Work Schedule, Progress report, Inspection and Testing of executed works and Completion certificate had a positive and significant relationship with the procurement contract performance. In conclusion, procurement contract management at TARURA had a significant and favorable impact on the performance of contracts. The study recommended that; TARURA should continue to monitor tendering procedures to ensure that they are followed as strictly as possible. The procurement oversight committee of TARURA should continue to properly supervise the application of the law and regulations on procurement in order to improve the level of contractor selection, efficiency, and resource management efficiency.